Grants For graduate          and professional Students

GPSG provides grants to University of Iowa graduate and professional students to travel, conduct research, or engage in a service project. While we do not place specific restrictions on the types of research, travel, or service that we will fund, successful applicants should be able to make a strong case for how their proposed research, service, or travel will contribute to their educational and/or professional development. Additionally, due to the competitive nature of the grants, and GPSG’s desire to fund as many graduate and professional students as possible, applicants are only eligible to be awarded funding once per academic year.

To apply for a GPSG Grant, click here (link will take you to our application management system)

In order to apply for all GPSG grants, you must log into your University of Iowa OrgSync account (using your Hawk ID) when submitting grant applications. This will provide a record/confirmation of your submissions and provide updates on the status of your grants in your OrgSync account under the 'Activity' tab. 

If you have questions regarding the GPSG Grant Program, please email GPSG-grants@uiowa.edu.

For technical assistance with the application system, please email our system manager.


Overview of available GPSG Grants:

  1. Travel Grant: the GPSG Grant will fund up to $500 for travel to conferences and workshops. Travel grant applications should be written for travel occurring within 90 days of the cycle deadline. Successful applications make a strong case for the importance of attending the specific conference or workshop, demonstrate financial need and efforts to secure additional funding, and clearly describe the work to be presented. Although it is not required that applicants present their work, priority will be given to those that do. Applicants will also be required to provide an itemized budget for the requested funds. Recipients of travel grants must claim funds within 60 days of returning from travel. Read more about GPSG Travel Grants.
  2. Research Grant: the GPSG Grant will fund up to $1500 for expenses related to research projects. While we do not restrict research funding to dissertation projects, successful research proposals reflect a carefully crafted and feasible research plan. Applicants will be required to provide an itemized budget for the requested funds, as well as list any other sources of funding for the project in question. Recipients of grants for research have six months to use the awarded funds. Funds are released upon sending a purchase request; therefore this grant cannot be used to retroactively pay for past purchases. Read more about GPSG Research Grants
  3. Service Grant: the GPSG Grant will fund up to $1500 for expenses related to a service project. While only graduate and professional students may apply for and receive GPSG Grant funds, applicants may partner with other students to complete their service project. Priority will be given to projects that can demonstrate a direct impact on the University of Iowa community. Successful applicants will demonstrate the importance of their service project and its connection with the UI community as well as their own personal and professional development. Recipients of service grants have up to six months to use awarded funds. Funds are released upon sending a purchase request; therefore, this grant cannot be used to retroactively pay for past purchases. Read more about GPSG Service Grants.

2017-2018 Grant Deadlines:

In order to provide for timely review of applications, GPSG has set the following grant review cycles for the 2017-2018 academic year (note: these deadlines are subject to change at any time): 
 

Cycle

Deadline (11:59 PM)

GPSG Council of Delegates Funding Vote:

1

September 5, 2017

October 3, 2017

2

October 10, 2017

November 7, 2017

3

November 7, 2017

December 5, 2017

4

February 6, 2018

March 6, 2018

5

March 6, 2018

April 3, 2018

6

April 3, 2018

May 3, 2018

Application Procedure and Review Process:

The GPSG supports the sustainability initiative at the University of Iowa to eliminate paper applications. Please complete the electronic application above. Applications must be received by 11:59pm (Central Time) on the deadline date to be considered. All subsequent communication with applicants will be conducted via email. No physical copies of any material will be accepted.


Following each cycle’s deadline, the GPSG Grants Director reviews and prepares all applications. S/he then provides them to the GPSG Grants Committee for review. The committee reviews the applications and scores each application based on whether or not they meet specific criteria (criteria specifics mentioned below). Each application is scored by at least two members of the committee for an average score. After the committee members submit their evaluation scores, a cutoff score is generated based on the number of applications and the amount of funds available. The GPSG Grants Director presents the recommendations to the GPSG Council of Delegates at the next monthly meeting for their approval. A simple majority of the Council of Delegates is needed to confirm the recommendations. Funding decisions are then communicated to the applicants by the GPSG Grants Director. Depending on the date of receipt of the application and the total number of applications submitted that cycle, it may take up to six weeks to receive a funding decision. Students that do not receive funding may reapply during a later grant cycle. 


                                          
Travel Grants

Range of Support

Awards are contingent upon the availability of funds and the number of applications received. As of the 2017-18 fiscal/academic year, the evaluation committee will award up to a maximum of $500 per applicant, even though the cost of attending the conference may exceed that amount. A maximum of three (3) nights' hotel stay and four (4) days per diem will be covered.

Students are highly encouraged to provide detailed explanations for the amount requested, and demonstrate efforts to find the cheapest alternative (room sharing, carpooling, etc.)

The GPSC Travel Grant is not a guaranteed source of funding. Travel grant awardees are not guaranteed to receive funding before their travel begins. We encourage students to submit the required application materials by the earliest eligible travel grant deadline.

Eligibility 

  • The applicant must be enrolled as a student in a graduate or professional degree program at the University of Iowa (i.e. must pay student service fees), and be in good academic standing.
  • Travel must be completed prior to graduation : Applicants who plan to graduate during that same term, must submit their travel expense report prior to the end of the term. If your travel has already taken place at the time that your application is due, you must submit your expense report along with your application. For instance, if you apply during the March grant round and your travel took place in February, you must submit your expense report along with your application.
  • Applicants are eligible to receive one GPSG grant per academic/fiscal year; the fiscal year begins on July 1. For the purposes of implementing the 'one award per year' policy, all awards are treated as given on the application deadline. A student may apply as many times as desired per year until they are awarded a grant, as long as they follow all necessary guidelines.

Note: Group applications are not allowed. If several students are attending the same event, each student must apply separately for funding, and each student must be responsible for creating their own application.

GPSG observes a standard fiscal year that runs from July 1 to the following June 30. Travel grant recipients must claim reimbursement during the same fiscal year the grant was awarded. Therefore, students traveling between July 1 and the start of the fall semester should wait to apply for travel funds until the fall semester after they return.

 

Travel Funding Evaluation Criteria and Process

For more information regarding the criteria used by the travel grant judges to evaluate the travel grant applications, please refer to the GPSG Travel Grant Evaluation Rubric .

 

Travel Expense Report

GPSG Travel Grant awardees are required to submit a Travel Expense Report and attach all receipts within ten (10) business days after completing travel or receiving an award announcement, whichever date happens to be the later of the two. Please include all items of expense incurred during your trip. Keep the original receipts of all expenses incurred during your travel.

 

Submit your Travel Expense Report electronically via email at GPSG-grants@uiowa.edu or if travel has already occurred, attach it to your grant application.

 

Note: Failure to submit the required travel expense documentation may result in the withdrawal of your GPSG travel grant award and make you ineligible for future GPSG fund support.

 

Frequently Asked Questions

Q: I am trying to apply for the GPSG travel grant, but OrgSync indicates that all applications are closed. How do I apply?
A: In order to apply for all GPSG grants, you must log into your University of Iowa OrgSync account (using your Hawk ID) when submitting grant applications. Once you have logged in, you will be able to see the open applications.

Q: Is there any way for me to get a confirmation email saying that I applied for this grant? I need to submit proof that I applied for funding.  
A: If you log on to OrgSync, there will be a record of your submission found in the activity tab.  

Q: Is there a limit to the number of awards a student can receive?
A: Applicants can only be awarded one of each type of grant per academic year. We try to award funding to as many different individuals as possible.

Q: I have been granted a travel award. How will I receive my award?
A: Once all travel receipts have been received by the grants director (gpsg-grants@uiowa.edu), awards will be dispersed by the Student Organization Business Office (SOBO) via your UBill account. Please allow time for processing all paperwork before inquiring about your award. Reimbursements should be visible on your UBill account within 30-60 days.

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Research Grants

GPSG recognizes that graduate and professional student education is advanced through academic research. Therefore, GPSG strives to support quality graduate and professional student research to continue the University of Iowa’s reputation as a leading research institution. Current graduate and professional students in good academic standing who have a project proposal and a principal investigator (PI) or project advisor may apply for Research and Project Grant funding. The maximum that can be awarded for Research Funding is $1500 per project to be used within six months of being awarded. Please read ALL of the sections on this webpage, particularly the funding guidelines below, before you submit your application. Questions regarding any part of the application process may be directed to the GPSG Grants Director at GPSG-grants@uiowa.edu.

 

Eligibility

  • The applicant must be enrolled as a student in a graduate or professional degree program at the University of Iowa (i.e. must pay student service fees), and be in good academic standing.
  • Research must be completed prior to graduation.

 

Research Funding Application

Please complete the Research Grant Application. Once you have completed the application, please have your advisor/PI submit a letter of recommendation to GPSG-grants@uiowa.edu with the subject line as: Research Grant Letter – (Your Name). This letter should include a description of your characteristics and achievements that are relevant to your academic and professional performance, and emphasize the merit and significance of the proposed research project.

 

Research Funding Guidelines

All applicants are responsible for reading all the information on this website before applying, and will be held to the following guidelines (subject to change):

  1. There is a maximum award of $1,500 allowed per project.
  2. Allocated funds may only be used for the purposes for which they were approved by GPSG.
  3. Activities that could otherwise be funded through GPSG Travel or Service Grants will not be considered for Research Grant funding.
  4. Reimbursement for items purchased before the award was received will not be allowed.
  5. If the final cost of an approved item is more than the remaining balance of the awarded amount, GPSG will not pay the difference.
  6. Applicants are responsible for submitting all purchase requests within six months of receiving funding (exceptions may be allowed if they are requested prior to an existing deadline).
  7. The activity or potential activities must align with the mission of the University of Iowa and GPSG. Additionally, it is the responsibility of the individual or the organization to ensure that allocated funds are spent in accordance with University of Iowa and the Board of Regents policies, and any other policies the recipient is expected to comply with.
  8. Acknowledgement of GPSG’s support is expected on all publicity, presentations, posters, and/or publications resulting from the research project. The GPSG logo will be provided for use if funding is awarded.
  9. Awarded applicants must provide a final report on the outcome of the project upon request (within 12 months of the award date or before applying for any future award).

 

Research Funding Evaluation Criteria and Process

For more information regarding the criteria used by the research grant judges to evaluate the research grant applications, please refer to the GPSG Research Grant Evaluation Rubric  .

 

Research Funding Prohibited Items 

The GPSG will not fund expenses that are not directly related to the research being conducted. Prohibited funding items include, but are not limited to, the following:

  • Tuition or remuneration of the applicant’s time spent on research project
  • Dissertation fees - including but not limited to; Graduate College and/or graduation fees and dissertation printing expenses.
  • Membership dues
  • Office or laboratory furniture
  • Office equipment or supplies
  • Rental of office or laboratory space
  • Salaries and wages for research assistants, UofI affiliates, or employees
  • Food and refreshments
  • Philanthropic events
  • Entertainment
  • Child Care

Item approval is left to the discretion of the committee.

 

Frequently Asked Questions

Q: Can the grant cover travel visas, passport photos, or visa mailing fees?
A: No

Q: Can I apply for a research grant for research that I have already conducted?
A: No. All research applications should be specific to research that will be conducted in the near future.

Q: Does the grant cover software?
A: Yes, so long as it is not already provided by the UofI or otherwise freely available. If the software is provided at a reduced fee, you may include this fee in your grant application.

Q: Does the grant cover books?
A: Only in the case where they are not available through the UofI library and their research purpose is well-justified.

Q: How long does a decision take?
A: We try to make decisions within 6 weeks of the application deadline, but cannot guarantee this. All decisions must be approved by the GPSG Council of Delegates, which meets approximately once per month.

Q: Does the grant cover shipping charges or taxes?
A: Shipping charges and taxes are covered, but they must be included in the grant application with the budget. They cannot be covered after the fact.

Q: What happens to any equipment purchased with the grant after it has been used?
A: The equipment will belong to your department.

Q: I am trying to apply for the GPSG research grant, but OrgSync indicates that all applications are closed. How do I apply?
A: In order to apply for all GPSG grants, you must log into your University of Iowa OrgSync account (using your Hawk ID) when submitting grant applications. Once you have logged in, you will be able to see the open applications.

Q: Is there any way for me to get a confirmation email saying that I applied for this grant? I need to submit proof that I applied for funding.  
A: If you log on to OrgSync, there will be a record of your submission found in the activity tab.  

Q: How are the grants reviewed and who decides which grants are funded?
A: All grants are reviewed and given a score by at least two members of the grants committee. That averaged score is used to determine which applications are recommended for funding to the Graduate and Professional Student Government. The GPSG Council of Delegates votes on the recommendations that their monthly meetings.

Q: Is there a limit to the number of awards a student can receive?
A: Applicants can only be awarded one of each type of grant per academic year. We try to award funding to as many different individuals as possible.

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Service Grants

GPSG recognizes that graduate and professional student education is advanced through service projects. The maximum that can be awarded for Service Grant Funding is $1500 per project to be used within the academic year. Please read ALL of the sections on this webpage before you submit your application. Questions regarding any part of the application process may be directed to the GPSG Grants Director at GPSG-grants@uiowa.edu.

Eligibility 

  • The applicant must be enrolled as a student in a graduate or professional degree program at the University of Iowa (i.e. must pay student service fees), and be in good academic standing.
  • Service project must be completed prior to graduation.

 

Service Funding Application

Please complete the Service Grant Application.

 

Service Grant Funding Guidelines

All applicants are responsible for reading all the information on this website before applying, and will be held to the following guidelines (subject to change):

  1. There is a maximum award of $1,500 allowed per project.
  2. Allocated funds may only be used for the purposes for which they were approved by GPSG.
  3. Activities that could otherwise be funded through our Travel or Research Grants program will not be considered for Service Grants funding.
  4. Reimbursement for items purchased before the award was received will not be allowed.
  5. If the final cost of an approved item is more than the remaining balance of the awarded amount, GPSG will not pay the difference.
  6. Applicants are responsible for bringing the project to completion within the academic year of receiving funding (exceptions may be allowed).
  7. The activity or potential activities must reflect the mission of the University of Iowa and GPSG. Additionally, it is the responsibility of the individual or the organization to ensure that allocated funds are spent in accordance with University of Iowa and the Board of Regents policies, and any other policies the recipient is expected to comply with.
  8. Acknowledgement of GPSG’s support is expected on all publicity, presentations, posters and publications regarding the service project. The GPSG logo will be provided for use if funding is awarded.
  9. Awarded applicants must provide a final report on the outcome of the project (within 12 months of the award date or before applying for another award during the next academic year).

 

Service Grant Funding Evaluation Criteria and Process

For more information regarding the criteria used by the service grant judges to evaluate the service grant applications, please refer to the GPSG Service Grant Evaluation Rubric  .

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